•   

Review of Last meeting's Minutes.

The Minutes of the last VMC meeting held on 27-08-09 were reviewed. The Principal expressed her gratitude to the Chairman for having implemented most of the decisions taken in the last VMC meeting. It was decided to carry out the pending work in this session.

•   

Latest progress regarding transfer of Land.

The Presiding officer informed that the case regarding the transfer of land for the construction of the Vidyalaya building is at the final stage. It was suggested that the Chairman should arrange a meeting with the Commander, Station Head Quarter, Dholewal to get acquainted with the latest development regarding the land transfer case pending with the Ministry of Defence. In this regard the letter received from Commissioner, KVS (HQ) on the subject ‘transfer of land to KVs functioning in temporary building', was also discussed in the meeting.

•   

Safety and security of the Vidyalaya building and inspection report by the G.E, MES

It was decided that GE, MES would inspect the Vidyalaya building and provide a certificate regarding the safety and security.

•   

Repair and Maintenance of Vidyalaya building.

•  The floors in some of the rooms (especially classes II A & B, IX B) would be repaired by MES.

•  The cemented path leading to girls toilets would be constructed by the MES authorities.

•  It was suggested that the re-carpeting of campus roads / drive ways should be included in the MES road repairing / re-carpeting plan.

•  It was decided that some of the missing blocks of false ceilings in a few class rooms would be replaced by MES authorities.

•  It was suggested that the MES should provide sevage connection in the primary wing staff wash room to make the installation english toilet pot possible.

•  The white wash of the Vidyalaya building is under progress and will be completed by winter break.

•  Painting of roofs – The cost will be estimated by MES authorities. The painting of roofs/ side walls will be carried out from the maintenance and repairing funds (VVN) of the Vidyalaya.

•   

Permission for the entry of private vehicles to drop the children in the Vidyalaya campus.

The chairman representative informed that the private vehicles can not be allowed to enter the main gate due to security / defence reasons.

•   

Construction of foot path from the main gate to primary wing.

It is informed that the separate foot path along the road from the main gate to the Primary wing cannot be constructed due to the lack of space. It is suggested that the students will be able to use the foot path, under construction in the Family Park as and when completed.

•   

CSD facility for the staff members.

It is informed that the CSD facility can not be provided to the staff members due to centralized billing system and decision of Defence authorities.

•   

Review of Last meeting's Minutes.

The Minutes of the last VMC meeting held on 10-02-09 were reviewed and the committee decided to implement the pending decision taken in the last VMC meeting and to carry out the incomplete work in this session.

•   

Land Transfer Proceedings.

It was decided that the Chairman would get suitable date & time from the Commandant, Station Head Quarter, Dholewal, so that a meeting can be arranged with Assistant Commissioner, Regional Office, Chandigarh regarding the transfer of land for the construction of Vidyalaya building. The case is pending with the Ministry of Defence. The proceedings are in process and the final decision taken by the Ministry of Defence will be intimated in due time.

•   

Staff Quarters for the Staff.

It was suggested to provide at least two staff quarters to fulfill the immediate requirement of two members of the teaching staff. It was decided that one quarter will be given at present for the purpose.

•   

Two air conditioners for 2 nd computer lab and permission from MES.

The committee gave the approval for the purchase of two split / window air conditioners for the 2 nd computer lab from the Vidyalaya budget. It was suggested to seek permission for power supply from station head quarter.

•   

Condemnation.

It was suggested to form a Draft board for the condemnation of items upto 50,000/-. A Representative of the Chairman would come and inspect the items. The condemnation would be carried out in the month of September 2009.

•   

One Activity room for the primary section.

There is a dire necessity of one activity room for the Primary section. As additional accommodation is not available, so it was suggested that one room in the primary section which is at present occupied by 17 FAD for storage purpose should be handed over to the Vidyalaya. An assurance was given by Admn. Officer that the matter would be discussed with the chairman to find the possibility in this regard.

•   

Repair and Maintenance of Vidyalaya building.

•  Painting of roofs – The cost will be estimated by MES authorities. The Painting of roofs/ side walls will be carried out from the maintenance and repairing funds (VVN) of the Vidyalaya.

•  The MES would get doors & windows repaired and painted. The white wash of the Vidyalaya building will be carried out in October – November 2009.

•  The broken window panes would be replaced by MES.

•  The floors in some of the rooms requiring repair or reconstruction which would be repaired / reconstructed by MES.

•  The cemented path leading to boys and girls toilets would be constructed by the MES authorities.

•  50 % of tree guards would be provided by the 17 FAD, rest of them would be purchased from VVN fund.

•  The net behind the class rooms to prevent breakage of window panes would be purchased from VVN.

•  It was suggested that the re-carpeting of campus roads / drive ways should be included in the MES road repairing / re-carpeting plan. The work would be carried out in October – November 2009.

•   

Fiber glass sheet roof for the stage.

It was suggested to get the expenditure estimated by MES authorities. The expenditure of fiber glass sheet roof for the stage would be borne by the Vidyalaya out of VVN.

•   

Voltage fluctuation.

The voltage fluctuation hinders the smooth working of the Vidyalaya and functioning of electrical appliances. In this regard an assurance was given to sought out the problem.

•   

Grass cutting & leveling of ground near toilets.

It was decided that the grass / weeds on the ground near the toilets would be cleared by the 17 FAD in a short time. Keeping in view the safety of the students, an assurance in this regard was given by the Admn. Officer.

Repair of doors and window panes.

The committee decided to get the doors and window panes repaired of the class rooms. The expenditure would be borne by MES. The AGE (B & R) agreed to extend his full co-operation for the purpose. All the committee members along with the chairperson supervised/observed the whole school.

A New Computer Lab.

For the safety and security of the new computer lab, vertical iron rods would be joined along with the previously attached horizontal rods. An additional iron door will be fixed outside along with an aluminum door inside for the security of the valuable equipments kept in the lab.

The construction of the pavement towards the girl’s toilet.

It was suggested that MES would get the path concreted leading to the girl’s toilet. Presently the passage is unpaved and full of mud and makes the toilets look filthy.

Covers for the air-coolers.

The committee decided to cover the air-coolers lying in the open area with a large tent to protect them from damage caused by the dirt and rain.

False ceiling for 5 rooms.

The committee decided to fix false ceiling in five rooms and to get the broken sheets repaired by MES with partial financial contribution from the VVN.

Repair of water coolers and Aqua guards.

The committee suggested that the water coolers and the aqua guards would be repaired/serviced/changed as required as early as possible, before the approaching summer.

Flooring in the class rooms.

The chairman directed the MES authorities to repair the floor of classII A class which was constructed for the purpose of computer room.

Medical Checkup of the students.

It was purposed by the chairman to get the students medically checked up during the next week. He advised that one class should be sent daily to MI room for the purpose.

Interview of the contractual teachers.

The chairperson agreed to fix the date for the interview of the contractual teachers in the month of March and to prepare panel for the academic session 2009-10.

Special emphasis on speaking English.

It was suggested by the committee that students should be encouraged to speak in English in the school premises. Teachers for spoken English should be appointed in the session 2009-10 on contractual basis.

Encouraging the Creative students.

The chairman strongly emphasized that creative potential the students should be highly appreciated and encouraged. They must be given prizes and awards by the school as a token of admiration and motivation.